Aust. Association of Gerontology

Alice Springs Convention Centre, Northern Teritory

Hosting a national event in a remote, regional area always presents challenges. After working together on this conference through a PCO for 10 years, the AAG took the conference management in house for the first time for this event in Alice Springs and looked to Bax AV to assist in making the event a success.

A lot of planning is required when taking on an event in a remote regional area.  Every fine detail, down to each and every cable and adaptor needs to be accounted for.  Doing a run back to the warehouse isn’t an option when you are 3,000 km away from home.  At large association conferences like this one with over 150 presenters, presentation management is something that has to be done correctly.  Across 5 rooms we setup up a private computer network, allowing presenters to drop off presentations at the registration desk, and have them waiting, ready to go at the appropriate time in the correct conference room.

As well as the main conference at the Alice Springs Convention Centre, we also looked after 3 social functions, the highlight being an outdoor Gala Dinner at the amazing Telegraph Station.